Building Your Sale  ·  JBFOne Knowledge Base

Building "What to Sell" Profiles

This article walks you through building and managing your What to Sell profiles — the structure that tells consignors exactly what items are welcome at your sale. Get this right once, and it runs quietly in the background every sale after.

What you'll complete in this article:

• Create your default What to Sell profile
• Set quantity limits by category
• Add sale-specific guidelines
• Build additional seasonal profiles as needed
• Edit individual category limits and sizes

Understanding What to Sell Profiles

Why this matters: A What to Sell profile is what connects your acceptance standards to each sale. You can have one profile that applies year-round, or several — one default for the gaps between sales, one tailored for each season, and additional profiles for specialty sales like Back to School. When you set up a new event, you select the profile that matches. The right profile in place means your consignors see accurate guidance every time.

It is best practice to structure your profiles as follows:

• 1 default profile — always active, covers the gaps between sales. Never leave this blank.
• 1 seasonal profile per sale — tailored to what is and is not welcome that season (spring/summer vs. fall/winter clothing, for example).
• Additional profiles as needed — Back to School, specialty sales, or any event where the rules differ meaningfully from your standard.

If your acceptance standards and guidelines never change between sales, a single active profile is all you need.

Create a New Profile

Why this matters: Each profile you build becomes a selectable option when you set up an event. Naming profiles clearly — Standard, Spring/Summer, Fall/Winter, Back to School — makes event setup faster and reduces the chance of assigning the wrong profile to the wrong sale.

Where to find it: Event Setup → What To Sell tab → + Add profile

Steps:

• Click + Add profile. In the panel that opens, enter a Profile name (e.g., Fall/Winter or Default). Select the matching Season and confirm Status is set to Active.
• Add any Guidelines that apply across the whole profile — season-specific rules, general item standards, or anything consignors need to know before they start tagging. This is your sale's house rules in writing.
• Select your categories. Use Select All as a starting point, then uncheck any categories you do not accept. Click Save. ✓

Your default profile should always have a season selection of "All Season" and remain Active year-round. This is what consignors see when no event-specific profile is in place.

Set Quantity Limits and Category Details

Why this matters: Quantity limits keep your floor manageable and your consignors focused on bringing their best items. Setting limits at the category level gives you precise control — a cap on Maternity, no limit on Toys, a higher limit on special cateogories during a big seasonal sale. Categories you do not adjust default to no limit.

Where to find it: Event Setup → What To Sell tab → click a profile to open it → click the pencil icon next to any category

Steps:

• Open the profile and scroll through the Included Categories list. Click the pencil icon next to the category you want to adjust.
• Under Quantity Limit, select No limit or Limit to [#] items. If you set a quantity limit, you can also check No limit if all are marked as donate — this gives consignors a way to bring more items as long as they donate everything above the cap.
• Add any Additional Content / Guidelines specific to this category. Adjust Sizes/Types to filter which sizes are accepted for this category in this profile. Click Save. ✓

The donate override applies per category. A consignor who marks all items in that category as donate can exceed the limit when checked— but only in that category.

Managing Multiple Profiles

Why this matters: Your profile list is what you pull from every time you create a new event. Keeping it clean — active profiles current, old ones archived — means faster event setup and fewer chances to apply the wrong rules to the wrong sale.

Where to find it: Event Setup → What To Sell tab

Steps:

• Review your profile list before each sale cycle. Click any profile name to open it and verify the guidelines and categories still reflect your current standards.
• To retire a profile, open it and set Status to Archived. It will no longer appear as an option during event setup but remains accessible if you need it.
• When setting up a new event, select the matching seasonal profile. Your default profile stays assigned to any event period without a specific profile attached. ✓

To edit a profile's name, season, or guidelines, click the pencil icon in the top right of the profile panel. To edit categories or limits, use the pencil icon next to each individual category in the Included Categories list.

Profile set. Next steps before you go live.

Before assigning this profile to an event, confirm the following:

• Status is set to Active
• Season is correctly assigned — or All Season for your default profile
• All included categories reflect what you accept for this sale
• Quantity limits and size filters are set for any categories that need them
• Guidelines are complete and specific enough that a consignor could prep without asking you a follow-up question

When all of that is confirmed, this profile is ready to assign to an event during Event Setup.

Last Updated: SW - 04/21/26