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Building Your Sale "Schedule"

Building Your Sale  ·  JBFOne Knowledge Base

Building Your Sale Schedule

The Schedule is the backbone of your event. Every drop-off window, shopping hour, presale, and pickup time lives here — and the schedule you build drives what consignors and shoppers see, when they can access it, and which groups are included.


What you'll complete in this article:

  • Understand how schedule segments work
  • Know the difference between Schedule Types and when to use each
  • Understand Profiles and how they control who sees what
  • Build and organize time blocks within a segment
  • Apply best practices for a complete, layered sale schedule



How the Schedule Works

Why this matters: The schedule is not just a calendar — it is the foundation that other parts of your sale are built on top of. Tickets, rules, team schedules, and your location website all reference the schedule. Understanding the structure before you build saves significant rework later.


Each entry in the schedule is a schedule segment. A segment represents one block of activity — a drop-off day, a sale day, a team member presale, a pickup window — for a specific audience on a specific date. A single day on your calendar will often have multiple segments.


Every segment has three core components:

  • Schedule Type — what kind of activity this segment represents (Drop Off, Sale, Early Access, etc.)
  • Profile — who this segment applies to (Everyone, All Consignors, Team Member, etc.)
  • Time blocks — the specific time slots within that segment


Think of it this way: one day in your sale might need four separate segments — one for the website display, one for team members, one for consignors, and one for general shoppers. Each has a different type, a different profile, and different time blocks. They all land on the same date but serve different audiences.

Schedule Types

Why this matters: The Schedule Type tells JBFOne what phase of the sale this segment belongs to. It controls how the segment behaves and where it surfaces. Choosing the wrong type does not break anything — but it will misrepresent your schedule to the wrong audiences.


Where to find it: Event Checklist → Schedule → + Add schedule segment → Schedule Type dropdown


Available Schedule Types:

  • Setup — pre-sale team activity. Venue setup, trailer unload, floor prep.
  • Drop Off — consignor drop-off windows. This is where you build drop-off appointments or time blocks.
  • Early Access — presale shopping for team members, consignors and special groups.
  • Sale — general public shopping hours.
  • Sort — post-sale sort; typically team member only.
  • Pickup — consignor pickup windows.
  • Teardown — post-sale teardown. Team member only.
  • Website — what displays publicly on your local website shopping calendar. See the note below.


The Website type is its own category. It exists separately from your operational schedule. A Website segment should show only the hours a general admission shopper can attend — no seller drop-off times, no team member hours, no behind-the-scenes activity. Maximum two time blocks per day are displayed on the website calendar. Always name these segments Website: [ScheduleType] for quick, at-a-glance, identification of these segment types. (e.g. Website: Thursday General Admission)


The first time block title should reflect the primary shopping tier — Early Access, General Admission, or Discount Day. The second time block, if used, is typically reserved for a special event and has no title restrictions.



Pro Tip: For every active sale day, you will likely need at least two segments: one Website segment (what shoppers see publicly) and one or more Sale/Early Access/Presale segments (the operational detail). They can share the same date but serve entirely different purposes.



Profiles — Who Sees What

Why this matters: The Profile field is how you target a segment to the right audience. A drop-off segment set to All Consignors is visible to every consignor. A presale segment set to Team Member is only visible to team members. Getting this right means the right people see the right information at the right time.


Where to find it: Event Checklist → Schedule → + Add schedule segment → Profile dropdown


Available Profiles:

  • Everyone — shoppers and consignors. Use for general public sale hours.
  • All Consignors — any registered consignor. Use for drop-off, pickup, and consignor presale.
  • First Time Consignor — consignors with no prior history at your sale.
  • Return Consignor — consignors who have sold with you before.
  • Perfect Consignors — consignors who meet a specific quality threshold. Can be used to offer exclusive drop-off times or early access.
  • Team Member — Use for setup, teardown, sort, and team presale hours.
  • Valet Tagger / Valet Consignor — used only when your sale offers valet tagging services. Apply when relevant.


A Schedule Rule can add another layer of control — for example, showing a segment only after a certain date or only to consignors who meet specific criteria.


For details, see BUILDING RULES — SCHEDULE



Time Blocks

Why this matters: Time blocks are the actual slots within a segment. How you use them depends entirely on what the segment is for. A drop-off segment might have 20 thirty-minute slots. An early access segment might have three named shopping windows. A website segment might have one block covering all public hours. There is no single right answer — match the structure to the purpose.


Where to find it: Event Checklist → Schedule → + Add schedule segment → Time blocks panel (right side)




Steps:

  • In the time blocks panel, set a Start and End time. Add a Capacity if you are limiting slots (optional). Click + Add time block to add additional slots within the same segment.
  • Check Include Title if you want the time block to display a label. Enter the title and an optional description in the fields provided.
  • Add as many time blocks as needed. Click Save schedule segment when complete. ✓


When to use titles — and when not to:

  • Use titles when the time blocks represent named groups or tiers — Express Drop Off, Early Access, Half Price Presale, Kids Market Day. The name adds context that matters to the consignor or shopper.
  • Skip titles when the time blocks are appointment slots — 30-minute drop-off increments, for example. Titling every slot creates noise without value.


Note: When working with the Website schedule segment, the first time block title should reflect the primary shopping tier — Early Access, General Admission, or Discount Day. The second time block, if used, is typically reserved for a special event and has no title restrictions.




Building a Complete Schedule — Best Practices

Why this matters: A complete schedule covers every phase of your sale, for every audience, in the right order. Missing a segment does not just leave a gap in your schedule — it can affect what consignors see during registration, what shoppers see on your website, and how rules fire.


Build in this order:

  • Website Segments — one Website segment per public-facing day. Shopper hours only. Max two time blocks per day.
  • Drop Off — one or more segments covering all consignor drop-off windows. Use All Consignors, or split by profile if Perfect Consignors or First Time Consignors get separate times.
  • Pickup — pickup type for consignor pickup windows.
  • Team Member Presale — Early Access or Presale type, Team Member profile.
  • Seller Presale — Early Access or Presale type, All Consignors profile.
  • Early Access for Special Groups — Sale type, Everyone profile, named time blocks for each group (First Time Parents, Military Families, etc.)
  • Setup — team member segment for venue prep before consignors arrive.
  • Sale Days — one Sale segment per day for general public hours. Profile: Everyone.
  • Sort — Sort type for unsold item sort
  • Teardown — team member only.


Pro Tip: When the same date has multiple audiences — say, a team presale, a seller presale, and a public early access window all on the same day — build a separate segment for each. One date, multiple segments. That is normal and correct.


Once your core schedule is in place, you can layer Schedule Rules on top to control visibility, timing, or access conditions. See BUILDING RULES — SCHEDULE for details.




Schedule built. A few final checks.

Before moving on, confirm the following:

  • Every phase of your sale has at least one segment
  • Each segment has the correct Schedule Type assigned
  • Each segment is targeted to the correct Profile
  • Website segments are shopper-facing only — no seller or team times
  • Website segments have no more than two time blocks per day
  • Drop-off and pickup time blocks reflect your actual appointment structure
  • Time block titles are used where they add clarity — and skipped where they do not




Last Updated: SW - 06/15/2026


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